About the role
Are you a behind-the-scenes hero who loves to make everything run smoothly? Do you find tidy rows of numbers more exciting than the latest Netflix thriller? If so, you are in exactly the right place…
We are currently seeking a dedicated and enthusiastic person to join our team on a full-time basis. Your time will initially be split equally between accounting and other administrative responsibilities. The successful candidate will be highly organised, efficient, and have excellent communication and interpersonal skills.
This is a fantastic opportunity for someone looking to gain valuable experience in a thriving agency environment with multiple locations, whilst taking their first steps into an accountancy career, with study support included.
What you'll need...
As a Finance and Operations Assistant, your responsibilities will include:
Finance (50%)
- Working closely in a team of four, reporting into the Finance Manager
- Study support available and progression into further responsibilities as the role grows.
Administrative Support (50%)
- Supporting our C-suite with responsibilities including managing the CEO’s schedule and coordinating meetings
- Supporting our Head of People and assisting with tasks such as office management, recruitment coordination, documentation
- General administrative duties as required by C-suite and Head of People.
Responsibilities
Finance:
- Bank and Credit Card reconciliations on Xero.
- Credit Control- chasing clients for payment and keeping an upto date tracker.
- Processing Supplier Invoices and resolving supplier queries
- Weekly payment run
- Process Expenses
- Deputise for Finance Assistant if she is on leave.
- Ad hoc duties.
Administrative:
- Provide administrative support to the CEO, including scheduling appointments, managing calendars, and arranging travel (including tasks requiring extreme confidentiality)
- Various admin tasks, including calendar management for C-suite
- Support office management in all locations
- Making travel and hotel arrangements for staff
- Support in preparing meeting agendas, materials, and presentations
- Assist in preparing and processing documents, contracts and reports
- Provide support for special projects and initiatives
- Assist with the recruitment process by creating job ads and scheduling interviews
- Maintain and update employee records and databases, ensuring accuracy and confidentiality
- Support onboarding and orientation activities for new hires
- Assist in organising training and other company events
- Collaborate with the People & Culture Partner team on various projects and initiatives as needed.
Skills and Qualifications
Requirements:
- Some experience in administrative or accountancy roles desired but not required.
- Excellent communication and interpersonal skills, both written and verbal.
- Strong organisational and time management skills, with the ability to work independently and as part of a team.
- Proficiency in MS Office Suite and other administrative software.
- Attention to detail and accuracy in all aspects of work.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Able to multitask and work in a fast-paced environment
- Self-motivated, reliable, and eager to contribute to a collaborative team environment.
We know we’re asking a lot.
So we give a lot back.
- Competitive salary and benefits package.
- Flexible working
- Opportunity to work with a talented team in a dynamic and creative environment.
- Chance to contribute to the growth and success of a leading marketing agency.
- Access to our professional development fund and advancement opportunities.
We aren’t just any other agency. We are building a movement called Possiblism.
Ask us about it sometime. And if you are ready to make a difference, then get in touch today.
How to apply
To request the full Finance & Ops Assistant job description contact us at jobs@aip.media or send your CV and covering letter.
This role is based out of our Brighton office – but some flexible options are available.
